The following guidelines apply only to collections that are accepted as part of a Call for Proposals and participation in an EVIA Project Summer Institute.

1. Existing Field Video Recordings: Proposals for submission of video to the EVIA Digital Archive Project are assessed on the description, content, and quality of unedited field video recordings that have already been recorded rather than on a description of proposed video recordings yet to be filmed. Potential depositors should identify approximately ten hours of material from their entire collection of video material to propose for inclusion and annotation.
   
   
2. Number of Hours of Footage: Many ethnographers have amassed a large collection of video recordings filmed over many years of field research. The EVIA Project appreciates how difficult it may be for successful candidates to determine which ten hours of their collection to deposit. The difficulty of selecting only ten hours from one's collection should not discourage potential depositors from submitting a proposal. Some depositors choose to submit recordings that represent a cross section of their entire collection while others choose to focus on ten hours of one or two particular events or genres.
   
   
3. Videographers: Because Summer Institute participation presumes that the depositor will become the author of extensive annotations; the EVIA Project's practice has been to only accept field video recordings shot by the person submitting the proposal or someone hired by that person to shoot footage for him/her. This practice is fundamentally a copyright and ownership issue. The incorporation of the collection of another person is feasible under certain agreements and collaborative arrangements. This type of arrangement should be discussed with EVIA Project staff before submitting a proposal.
   
   
4. Subject Matter of Footage: As an ethnographic archive the EVIA Project is interested in preserving all forms of cultural expression related to the creative behavior of humans, including music, movement, cultural history, and social interaction, to name a few. The EVIA Project is also involved in related efforts with video outside of these disciplinary realms such as business lectures and film studies. If you are interested in using the tools of the EVIA Project in a non-ethnographic discipline, please contact the Project staff about possible collaborations.
   
   
5. Original Source Tapes: Because the EVIA Digital Archive adheres to archival best practices, with rare exceptions, the archive only accepts unedited, original, source tapes: An "original, unedited, field video recording" is a recording in which the event(s) filmed have not been altered in any way and they appear on the original video source tape exactly as the ethnographer recorded them and in exactly the same sequence in which they were recorded. The EVIA Project system capabilities allow depositors to block access to sensitive cultural, political, or personal content.